Event Security Tips to consider While Planning
Event security is often the last factor event organizers consider. Which signifies it gets a much smaller percentage of the budget than it merits. Nonetheless, as an organizer, your top priority must be the safety of your guests. And since There’s a security threat any time you gather a large number of individuals together, the potential for harm is way too great not to take event security seriously, and prepare yourself and your team for all sorts of chaos.
1. Assessing Your Security threats
Different events require different strategies. For instance, a politician’s campaign speech presents a much higher risk than, say, a firm gathering.
Your first move is to assess what kind of threat you’re dealing with:
- Who is the host of your event? Are they a target for any party?
- Who are the guests? Do they evoke controversy?
- where is the location of your event? Does the venue have any vulnerable zones?
2. Know who is attending the event
One of the main strategies to protect your attendees from security threats is to know who will be attending the event and create checkpoints distant from the event zone where attendees must pass through before joining the event. This way uninvited people and controversial individuals will be stopped before reaching the crowd and disturbing the public.
In addition, you must get acquainted with the staff who will be working at the event as well and take precautions and safety measures accordingly, through training them and providing them with key notches and emergency procedures.
3. Keep your Events exclusive
Some organizers tend to announce their events publically, even though the events are not open to the public. Yet, informing the public about your event is a security risk. Therefore it is a good idea to keep private events as secretive and exclusive as possible.
4. Anticipate Cyber risks
Not all event security threats are physical. When preparing for your event you must take all preventative measures to protect your guests’ data, identities, and devices.
Therefore, having IT personnel take the needed security measures would be a great idea.
5. Have an Emergency Plan
Create an emergency response plan with your security team or security service provider to map a procedure that everyone will abide by in case of a disaster.
The plan must incorporate:
- Crowd evacuation procedure.
- The locations of safe rooms or zones.
- Staff meeting area in case of emergencies.
Seeking Outside Help
On a final note, if your security needs and preparations are major, you might want to consider hiring security professionals. Because an experienced security team during a high-risk, crowded event can help you recognize vulnerabilities in your security strategy you may not notice yourself. And they can help you manage your security resources for the best outcomes.